Are you planning an out-of-country business or leisure trip? Traveling beyond your country’s borders opens up a world of opportunities, allowing you to explore new cultures and cuisines and build international connections. Despite the many possibilities that await, international travel can prove quite hectic. This is especially true when you’ve no idea where to start. In most cases, though, the first thing to consider is the visa.
The visa application process is among the most challenging aspects standing between many people’s dreams of touring beyond their country’s borders. It can especially feel daunting if you’re unfamiliar with the process. If you are planning to visit Europe, one of the areas that can help make the travel easier is understanding how to apply for a Schengen visa. This straightforward yet complete guide to Schengen visa applications will help ease your application process, ensuring you’re prepared for your journey across Europe.
What is a Schengen Visa?
A Schengen visa is a short-stay visa that allows you to travel within the Schengen Zone. This zone is a group of European countries that have instituted friendlier border controls, allowing travelers to move around without needing additional documents. Schengen visa allows you to explore multiple destinations within the area without additional permits.
How long is the visa valid?
The Schengen visa is typically valid for up to 90 days within a 180-day window. It is required for citizens of countries outside the European Union or Schengen Zone. For example, residents of India or China must apply for a visa, while a Schengen visa for US citizens is unnecessary for short stays of up to 90 days.
The Schengen visa features three forms that make your travel quests easier: single-entry, multiple-entry, and airport transit visa. The single-entry visa allows you to enter any Schengen area just once. The multiple-entry visa means you can visit any Schengen area for as long as the visa is valid.
If you are planning to visit more Schengen countries or are a frequent traveler, you may be wondering how to get a multiple-entry Schengen visa for easier travel. Besides checking the “Multiple entries” box on the application form, you must demonstrate a valid reason for multiple trips. This may include considerations such as family ties or business engagements. Submitting strong supporting documents, like invitation letters, can increase your chances of qualifying for a multiple-entry Schengen visa.
The airport transit visa doesn’t mean you can leave the international transit area. However, the visa allows holders to connect through the international transit area of an airport within the Schengen area, such as during a change of flights or stopovers.
How to apply for Schengen visa
Now you know what a Schengen visa is, but how can you get one? In this segment of the complete guide to Schengen visa application, you’ll discover where, how, and what you need during the application process. You’ll also learn how much it costs and how long you may need to wait for the visa to be processed.
Where to apply
The “where” is among the most important checks, more so now that online resources are the go-to for many. Relying on online avenues offers convenience, but if you aren’t sure where to go, you can easily fall prey to scammers pretending to help unsuspecting users struggling to navigate the visa application process.
The Schengen visa process requires you to submit the application at the embassy/consulate of the Schengen country where you intend to spend the most time during your visit. But what if your itinerary distributes your stay equally among the states? In such a case, you’ll submit your application to the consulate of the first country you’ll enter.
When to apply
Starting your visa application well in advance is always recommended. The window gives you enough time and flexibility to understand the process and ensure you get it right. For the Schengen visa, you can apply as early as six months before your travel date. For the last-minute rush, note that you must apply no later than 15 days before the travel date. It’s recommended to apply at least 4-6 weeks ahead. This ensures you face minimal challenges, accounting for the potential processing delays or additional document requirements that may derail the process.
Required documents
You probably know the common documents required in every visa application. These typically apply here, but the Schengen visa requirements vary slightly depending on the purpose of travel. Here’s a general checklist of the documents you’ll need:
a. Visa application form
You need to submit a fully completed and signed Schengen visa application form. The key is to ensure you fill the form accurately, avoiding concerns like typos in your name or other details. Such discrepancies can derail the application process. The good news is that the application form is not as long, averaging less than ten pages.
b. Valid passport
Your passport should be valid for at least three months past your intended stay in the Schengen area. If you are applying for a multiple-entry visa, the passport should be valid at least three months after you depart from the last country visited.
c. Photographs
Your application must include two recent passport-sized photos, usually no older than 6 months, and that comply with the ICAO standards. The ICAO standards include aspects like ensuring your head is not covered, that you are looking directly at the camera, showing your natural skin tones, and that the photo is color-neutral. These are typical in most visa applications, but they are worth paying attention to since a photo that doesn’t comply could result in visa application refusal.
d. Travel itinerary
You need to submit proof of flight bookings and accommodation reservations. If you’re applying for a multiple-entry Schengen visa, the itinerary for the multiple countries and the supporting documents should be included. You also need supporting documents showing your intention to return to your home country once your stay is over.
e. Travel insurance
Insurance coverage for medical emergencies is a must. The insurance covers all medical concerns, such as emergency care, hospitalization, and repatriation, even in events like death.
f. Proof of financial means
The question here is about your ability to meet all your needs during your visit. You’ll be required to submit recent bank statements. The minimum bank statement for the Schengen visa demonstrates that you have sufficient funds to support your stay.
g. Fingerprints and additional documents
Your fingerprints will be collected when you submit the Schengen visa application. Depending on your visit purpose, additional documents may be required, such as an invitation letter, employment proof, or academic enrollment letter.
The cost
Schengen visa fees vary, mainly by age or your home country. Generally, Schengen visa fees average around €45 for kids aged 6-12 and €90 for adults. Some nationalities, students, and children under six may receive reduced or waived fees. Country of origin may impact the fee. For example, as of 2024, the cost is €35 for Belarus, Armenia, and Azerbaijan applicants and €67.50 for applicants from Cabo Verde.
How long does the application take to process?
Feeling anxious about how long you’ll have to wait after your Schengen visa appointment is natural. The processing times for Schengen visas average between 15-30 days. However, peak travel seasons or incomplete applications can delay this timeline, which can go up to 45 days. Such extended wait may mean your application requires additional documents or a detailed examination. This emphasizes the need to ensure you submit all the Schengen visa requirements accurately and on time to facilitate a faster and smoother process.
How to renew a Schengen visa
If your visa is nearing expiration and you need additional time, you may wonder how to renew Schengen visa permissions. Renewals are granted only under exceptional circumstances, such as medical emergencies or unavoidable delays. Approach the relevant consulate with proof of your situation to apply.
How much is the fine for overstaying a Schengen visa?
It is always wise to avoid overstaying your visa permit, which is no different for holders of a Schengen visa. Understanding Schengen visa duration is crucial to avoid penalties, which can include:
- Fines
- Bans, or
- Difficulties obtaining future visas.
The fine for overstaying a Schengen visa varies by country, but it can exceed €500. Such hefty fines and penalties emphasize the need to always plan your travel dates carefully.
Which countries are under a Schengen visa?
Since 2025, the Schengen Visa gives the opportunity to enter 27 European countries, member countries of the Schengen Area. These countries have abolished national border controls within the Schengen Area travellers can cross internal borders freely without any border formalities. The Schengen Visa which is valid in the following European countries: Austria, Belgium, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland. Romania and Bulgaria also commenced partial application (access to the air and sea borders), but they will be quickly integrated. Cyprus and Ireland are not part of the Schengen Zone. Anyone holding a valid Schengen visa is allowed to travel to and stay in any or all 27 countries during the time the visa is valid.
Conclusion
Once you’ve done your homework, you’ll realize that applying for a Schengen visa doesn’t have to be overwhelming. You only need to understand the application process, requirements, and costs, allowing you to confidently navigate your way to securing this valuable travel document across the Schengen zone. Should your application be rejected, you’ll be informed why and how to submit an appeal.
The best part is that you have a pool of resources to help you gather the necessary documents to support your Schengen visa application. For instance, you can reserve a flight from inventive services like Fast Onward Tickets to prove your intention to return to your home country after your stay, which increases your chances of successful application.
Frequently Asked Questions:
Q1. Why is it called a Schengen visa?
The Schengen Visa takes its name from the Schengen Agreement, signed in the village of Schengen in Luxembourg in 1985. This treaty gave birth to the Schengen Area where one no longer needs border control when coming from participating countries.
Q2. Who Needs a Schengen Visa?
For most non-EU citizens to leave the Non-Schengen Area you need a Schengen Visa to enter the Schengen Area. Visa Type Citizens of countries including India, China, Russia, South Africa need a visa. But nationals of the US, Canada, Australia, Japan and others can enter without a visa for 90 days.
Q3. Can I visit multiple countries with a Schengen Visa?
Yes, you can be granted a visa to all the 27 Schengen countries.
Q4. What is travel insurance for a Schengen Visa?
It must cover medical costs of at least €30,000, including repatriation throughout the whole Schengen area.
Q5. How much bank balance is required for a Schengen visa?
Suppose you’re an Indian and you need to demonstrate that you have enough money – €50 to €150 a day, depending on the country you’re going to and how long you plan to be there. As an example, Germany need some €45/day, France some €65 to €120/day. Turn in 3–6 months of your bank statements as evidence.
Q6. Can an Indian get a Schengen visa?
Yes, Citizens of India are eligible to apply for a Schengen Visa to travel Europe. They must meet all requirements, complete all necessary forms, attend a visa interview, and submit necessary documents. When granted, it offers travel throughout 27 Schengen countries for as many as 90 days.
Q7. Is a Schengen visa difficult for Indians?
Schengen Visa is easy for Indians if you fulfil the requirements. Good documentation, financial evidence, travel insurance and itinerary significantly increase the probability for approval. It also helps get a visa application process out of the way as early as possible, to avoid running into problems later.
Q8. Can I get a Schengen visa in 5 days from India?
Very few get a Schengen Visa in 5 days from India though there may be express processing depending on the embassy you are applying to and your travel urgency. Regular processing time is 15 business days, so apply in advance and make sure all papers are in order.
Q9. What is the new rule for a Schengen visa?
Frequent Indian travelers benefit from the new Schengen visa rules in 2025, which enable multi-entry visas for up to five years in the case of the cascade regime. Germany has also halted informal visa challenges and insists on formal legal proceedings on rejections.
